Ramsbury Horticultural society

A.G.M. Agenda  Monday 29 January 2023  7.30pm

Church Rooms, Back Lane, Ramsbury

1. Apologies.
2. Minutes of the AGM held on 10^th February 2022
3. Matters arising not covered in the agenda
4. Chairman’s Report (Denise Edwards)
5. Presentation of the Banksian Medal ( Diann Barnett )
6. Treasurer’s Report including ( Kingsley Setter 6 & 7)       The adoption of the 2022  unaudited accounts

7. Appointment of Auditor     Appointment of Independent Examiner – PBA Accountants, Hungerford

Items 8 and 9a ( Fiona Setter )

8. Election of the Committee for 2023
9. Denise Edwards, Diann Barnett, Shelia Glass, Beverly Mann, Fiona Setter, Kingsley Setter, Mary Holdsworth
10. new committee members
11. Election of Officers for 2023
12. Chair
13. Vice Chair
14. Treasurer
15. Secretary
16. Addition to constitution.
17. Date of Next Annual General Meeting Monday 29 January 2024
18. Members’ Forum

Additions to constitution are

3.c. Membership records will kept and updated yearly by the membership secretary, who will keep the records secure by the means of password protected files and following all GDPR guidelines.

3.d The safeguarding officer will ensure venues safeguarding policy is adhered to.

We have had feedback on the amendment

4. SAFEGUARDING                                                                                                                         a. The Committee shall appoint one of its members to act as Safeguarding Officer for the Society.                                                                                                              b. The Safeguarding Officer will ensure that the safeguarding policies of all venues used by the Society for shows, talks, meetings and any other purposes are adhered to.

Apologies to the secretary  hortsoc@ramsbury.org